Join the Jobs for Ukraine team! 

We are hiring a motivated and detail-oriented Operations Assistant to support our mission of connecting Ukrainian professionals with verified job opportunities worldwide. If you have experience in administration, strong organizational skills, and want to contribute to meaningful work, we’d love to hear from you!

Position: Operations Assistant

Location: Bucharest, Romania

Type: Part-time

Key responsibilities:

• Administrative support: Manage files, organize electronic/physical archives, and keep the document database up to date;
• Documentation and reporting: Draft reports and ensure all records are accurate and accessible for the team and partners;
• Office administration: Maintain office organization, order supplies, and coordinate with vendors;
• Invoice processing: Managing invoices/expense reports/other financial documents issued to the organization, obtaining administrative documents, preparing payments, ensuring their accuracy and compliance with internal policies and ongoing project regulations;
• HR support: Serve as the point of contact between employees and the external HR/payroll provider. Ensure accurate and timely flow of HR-related documents and information for the team. Collecting monthly timesheets and leave requests from the team in order to maintain attendance records;
•  Procurement and logistics: Manage procurement processes and maintain effective collaboration with suppliers.

Skills and qualifications:

• 1-3 years of experience in administrative, office management, or back-office roles;
• Fluency in Romanian and English (mandatory);
• Proficiency in Excel and other productivity tools;
• A strong communicator with sense of responsibility, attention to detail, accuracy, and a professional approach to work;
• Positive and proactive mindset;
• Enthusiastic about continuous learning;
• Shows initiative and takes ownership of tasks;
• Comfortable working both independently and as part of a team;
• Familiarity with nonprofit operations or vocational training/economic development is a plus.

Why Jobs for Ukraine?

We are a mission-driven organization dedicated to helping Ukrainian (and soon more) professionals rebuild their careers and lives. Join us in making an impact!