Are you a dynamic, organized, and proactive professional? We are thrilled to announce an exciting opportunity to become a vital part of our team as an Executive Assistant.

As an Executive Assistant with us, you will play a key role in supporting our executive team, ensuring seamless operations, and contributing to the overall success of our organization. This position offers a unique chance to work in a collaborative and innovative environment, where your skills in organization, communication, and problem-solving will be valued and appreciated.

Responsibilities:

• Opening/closing the office
• Searching for and communicating with subcontractors, landlords
• Ordering consumables and office supplies, stationery, merchandise
• Maintaining cleanliness and order in the office
• Receiving/making inbound/outbound calls
• Managing internal document flow (contracts, meeting minutes, correspondence)
• Translations and correspondence with foreign partners
• Organizing company events
• Gathering, processing, analyzing, and systematizing information as needed
• Working in CRM
• Documenting employee and management business trips
• Booking and purchasing tickets, hotels, transportation for business trips, trip planning
• Organizing meetings with partners and guests (making tea, coffee)
• Executing management's assignments
• Planning meetings, payments, and maintaining a calendar of events

Required Qualifications and Skills:

• Experience in the role of office manager (executive assistant)
• Higher education
• Proficient in PC and office equipment usage
• Ability to work with a large volume of information
• Friendliness
• Ability to establish rapport with the team
• Punctuality and responsibility
• Attention to detail
• Proficient language and correspondence skills
• Diligence and responsibility in work

Language Proficiency Level:

• Fluent in English languages
• Travel Requirements: Business trips - readiness for international business trips.

Work conditions:

• Work Schedule (Days, Hours):
• 5-day workweek from 9:00 AM to 6:00 PM (10:00 AM - 7:00 PM) in the office
• Work Location: Kyiv
• Online English courses;
• Opportunities for professional development and personal growth;
• Friendly atmosphere and professional staff.