Finance Officer

plans and executes accounting, financial and administrative functions in the project or capital according to INTERSOS protocols and standards, ensuring optimal management of financial resources.

Duty Station:

Preferably Wrocław or Przemyśl, possibility of partial remote work

Reporting to:

Hierarchical and functional: Country Finance Coordinator

Tasks:

Finance Control

• Implements and supervises transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to INTERSOS guidelines and using respective software.
• Manages bank accounts, prepares monthly bank statements and cash-bank reconciliations respecting the deadlines. Processes bank payments.
• Implements circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliations) in order to anticipate expenses.
• Updates the economic and financial status of the projects ensuring timely execution and control of monthly and yearly accountancy closure with due quality, and report expenses, appropriations, available cash and liquidity (Prima Nota).
• Provides on weekly basis updated economic and financial data (PN) to Project Managers and Head of Mission.
• Encodes all the financial data in NPW (if the DB is in place in the mission) and ensures data quality and reliability.
• In close collaboration with the Country Finance Coordinator follows up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.), ensuring that staff with financial responsibilities are aware of and comply with local finance procedures, including those related to security.

Budget preparation and control

• In collaboration with the Country Finance Coordinator provides support to the CMT in drafting new projects budgets.
• In collaboration with the Project Manager and the Country Finance Coordinator regularly checks the economic-financial status of the projects (final balance, forecast and expenditure projections and excess), analysing and following-up the project budgets, in order to ensure that funds are used according to funding contracts, budgets and INTERSOS and donors’ rules and regulations, and proposing corrective action to the Country Finance Coordinator, if needed.
• Supports annual auditing procedures.
• Monitors financial sustainability of the Country Office and verifies allocation of the general coordination costs to the projects. Monitors the coordination and projects’ non-deductible costs.

Financial reporting and audit

• Prepares interim and final financial reports of the projects and submits them to the Project Managers and Head of Mission for approval and to the Country Finance Coordinator for verification, respecting agreed deadlines.
• In coordination with other relevant departments prepares and carries out audits conducted in the mission and transmits to HQ all project documents to be audited.
• Ensures proper execution of goods, works and services procurement processes and guarantee the respect of INTERSOS and donors’ procedures.
• Ensures the correct filing of all documentation.

Local staff management

• Trains and supervises administrative staff in order to ensure the amount of knowledge required to correctly perform all financial activities.
• Manages the local personnel register, subdivided by projects.
• Supervises and monitors staff contracts preparation.
• In collaboration with HR department prepares monthly salaries and payslips, ensuring compliance with national labour laws, including deduction and payment of salary tax.

Asset management and logistics

• Updates inventory records pertaining to INTERSOS assets and verifies accuracy of the supporting documentation.
• Updates the database of local suppliers.
• Verifies the correct application of the organization’s or donor's procedures in relation to purchases and goods management.

Requirements

• At least BA in Finance, Accounting, Business Administration, Management or similar,
• Working experience of at least 3 years in similar positions, preferably within NGOs,
• Fluency in both Polish and English essential, knowledge of Ukrainian or Russian as an asset,
• Knowledge of Polish legislation related to taxation system and financial management related issues;
• Essential computer literacy, knowledge of financial software,
• Great communication and teamwork,
• High integrity and transparency,
• Commitment to INTERSOS principles.

Link to apply